Administrative Officer - Nursing Services

Department of Veterans Affairs

The position is located at a Tennessee Valley Health Care System in Nashville, TN. The purpose of the position is to perform administrative functions that include administration, human resources management, budget and finance, management analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the Chief Nurse(s) Nursing Services.

• ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Assists in the overall administrative management for the organization; interpreting administrative policies, developing and/or implementing local policies, defining administrative requirements, and/or providing advice to top management on related issues. Performs administrative management requirements for a medium-sized organization with varied functions. Applies new policies, provides advice on requirements, maintains administrative systems and prepares administrative paperwork. Oversees a variety of administrative programs, including the distribution dissemination of incoming mail, internal controls, records management, publication and forms. Directs administrative support services to ensure that inquiries, correspondence and actions for the area of responsibility are addressed appropriately. Develops information papers and correspondence on wide variety of administrative functions. Assists in identifying and resolving process issues which may affect the service's ability to meet program goals and target performance measures. Assists in preparing and evaluating future scheduling projections and anticipating future workload requirements to forecast appropriate staffing levels. Provides administrative planning and oversight for a variety of programs to ensure survey-readiness and compliance with VA initiative and accreditation bodies such as The Joint Commission, OIG, Long-Term Care Institute. Coordinates with the Nurse Recruitment Office, Nurse Managers and Human Resources for the recruitment of nursing personnel. Serves as initial contact for applicants, answering questions and providing information about the position, coordinating interviews of potential applicants, developing performance-based interview questions and scoring guidelines, convening interview panels, serving on panels as appropriate/needed, summarizing recommendations regarding recruitment, completing all actions in USA staffing, and providing updated information to management regarding recruitment status. Prepares budget projections based on studies of past expenditures, knowledge of the team's requirements, changes which have occurred in workload, and future goals. Prepares detailed requests for Resource Management Committee consideration (new position, vice position) that include sufficient data and justification to warrant approval. Collects, develops, and analyzes cost data relative to Nursing operations: maintenance of current DSS data, labor mapping, productivity measures, nursing hours per patient day (NHPPD), nursing hours per encounters, overtime hours, and paid-leave hours. Collaborates with Fiscal service to gain a working knowledge of reimbursement issues, development of cost/benefit proposals for special program needs, and serving as advisor to the Chief Nurse(s) in this area. Performs other duties as assigned Work Schedule: Monday through Friday from 8:00am - 4:30pm, or based on the needs of the agency. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

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